Project Coordinator at World Vision

With over 70 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.

Key Responsibilities:

MAJOR RESPONSIBILITIES

Activity

Project Planning, implementation and Management (30%)

• In an assigned Area Program, achieve high quality project implementation and reporting of project interventions, track the targets and shared in a timely manner with Project Manager, Cluster R&L Specialist, DME and WVT Head Office
• Innovatively collaborate with partners, allies, LGAs and like-minded stakeholders to influence policy and achieve the multiplied impact;
• Maintain a tight understanding on all field activities, programme strategies, resources and actual responsibilities as necessary to ensure appropriate progress toward objectives;
• Spearhead day to day project operations by providing technical guidance on activities implementation.

End Results

• Effective project implementation according to PDD and Logframe.
• Harmonized relationship with partners.
• Improved relationship with the project donor.

Activity

Project Budget and Resource Management (25%)

• Participate in annual and multiyear budget plans, reviews and report preparation in collaboration with finance staff.
• Ensure compliance with WVT finance policy and donor requirements in management and use of financial and non-financial resources;
• Take part in management of project funds, including monitoring of monthly budget burn rates, budget re-alignments, and support internal and external auditing;
• Creating synergies and resource leverage with government and other actors through facilitating integrated district level planning and budgeting;

End Results

• Effective budget management according to WV and WK standards.
• Achieve more result using less resources.
• Wise stewardship of resources.

Activity

Monitoring, Evaluation, Learning (MEAL) and Reporting (20%)

• Adapt in collaboration with project colleagues, the project theory of change;
• Participate in development and spearhead implementation of the programme’s impact measurement system, including: collection of baseline and periodic data for tracking programme performance and decision making;
• Deliberately collaborate with other World Vison projects, ensure that project is well implemented and generate evidence for policy impact and contribute to World Vision ministry and WVK strategy.
• Prepare and share quality project progress reports as per stakeholder timelines and submit to the relevant authority;
• Take part in annual programme review meeting to assess progress, adjust plans, and draw/disseminate lessons learned;
• Plan, organize and conduct reflective learning forums (quarterly reflection meetings, workshops, etc) internally and externally with programme stakeholders including government in the assigned district council.

End Results

• Timely preparation and sharing of project documents, plans and report.
• Quality monitoring, evaluation and learning to enhance project progress towards goal and influence decision making.

Activity

Effective management of Project officers and interns (10%)

• Ensure a high-performance management culture, open trustworthy relationships and integrity to enhance program officer’s smooth relations and accountability.
• Provide supervision and support to team of project officers, and give technical assistance to government staff and consultants working within the program.
• Promote and ensure zero tolerance to fraud and corruption.

End Results

• Training plan for staff is in place and tracked on implementation
• Project staff are linked with respective Technical leads for technical capacity enhancement while implementing the project.
• Performance management are well aligned with project requirement.

Activity

Networking, visibility and donor recognition (10%)

• Establish and maintain good relationship with partners, LGAs and other stakeholders with regards to the implementation and accountability.
• Ensures project interventions and donor are recognized by the government, partners and communities through project branding, participation in different forums including national, zonal, regional and local events.
• Develop and support effective linkages and collaboration with key public institutions in the relevant fields.
• Represent the project in various assigned learning and sharing meetings/workshops/conferences as per Project Manager Guidance.
• Facilitate documentation and sharing of processes, challenges, best practices and lessons learnt among stakeholders.

End Results

• Build network and create a positive image about the project and WV in general
• Timely delivery of Partnership Management indicators.

Activity

Other duties as assigned by the employer including Resource Mobilization (5%)

End Results

Contribute to WV’s general performance.

KNOWLEDGE/QUALIFICATIONS FOR THE ROLE.

Required Professional Experience

• Must have a minimum of 5 years of experience in management/coordination of Donor Funded projects.
• Experience with INGOs, Korea projects management/coordination is an added advantage.
• Should have an experience and general understanding of inclusive and holistic programming such as though not limited to GESI financial inclusion, Natural Resource Management, Market Led approaches, Financial Management, and related mainstreaming strategies and activities especially in livelihood and Resilience sector and Faith and Development
• Must be a Christian with good conduct.

Required Education, training, license, registration, and certification.

• Should have a university degree in Rural Development, Community Development, Agricultural economics, Agriculture, Natural Resource Management or related field.
• Having Master’s degree in the relevant field will be an added advantage.

Preferred Knowledge and Qualifications

• Excellent communication skills; Ability to communicate with internal and external stakeholders,
• Excellent coordination and planning skills
• Report writing skills: Ability to write complex reports
• Demonstrate high levels of integrity
• Strong analytical and problem-solving skills
• Excellent team player with minimum supervision
• Significant experience of working with government officials, multiple partners, community groups and communities.
• Proven experience in facilitating effective project documentation and dissemination of results to a wide range of audiences.
• Experience in working with international donor funded grants
• Ability to maintain effective working relationships with all levels of staff
• Good planning and Excellent organizational skills, ability to determine priorities and attention to detail a must
• Work in a multisectoral/ multicultural team- patience, cultural sensitivity and application of contextual understanding in day to day work
• High-level of knowledge and practice with Word, Excel, Outlook, etc. required
• Ability to work with tight deadlines for information needs Skill development programs

Travel and/or Work Environment Requirement

• Ability to work in a multicultural context as a flexible and respectful team player
• Willingness to travel to the field as and when needed

• Physical Requirements

  To base in Lake Eyasi

Language Requirements

• Excellent written and spoken English is essential.

KEY WORKING RELATIONSHIPS

• Skill development programs

Contact (within WV or outside WV)

• PAISHA Project Manager

  Reason for contact

  Direct Supervision and program implementation

  Frequency of contact

  Daily

Contact (within WV or outside WV)

• Cluster & Area Programme Management

  Reason for contact

  Planning, implementation and collaboration

  Frequency of contact

  Daily/Weekly

Contact (within WV or outside WV)

• Technical leads (Resilience & Livelihood, DME, F & D and Gender and Advocacy

  Reason for contact

  Reporting progress on matters pertaining technical aspects – fidelity of implementation

  Frequency of contact

  Weekly

  DECISION MAKING

• Project Coordinator makes technical decision in consultation with Project manager.
• Project Coordinator is guided by authority levels matrix on key approval levels and is guided by WVT policies and guidelines.

CORE COMPETENCIES

• ☒ Be Safe and Resilient

  ☒ Deliver Results

  ☒ Build Relationships

  ☐ Be Accountable

  ☐ Learn and Develop

  ☐ Improve and Innovate

  ☒ Partner and Collaborate

  ☐ Embrace Change

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